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I. GENERAL

The Archives resources, including the photographic collections, are held in public trust and intended for educational use of the general public. The only objective more important than their proper use is their preservation.

II. ACCESS

The Archives agrees to provide access to its collections for researchers, students, journalists, and hobbyists under the following conditions:

  1. Archives, by their nature, have limited access. This means that, because the contents of the collections may be unique or rare, special constraints such as "limited hours" and "in-house use only" will apply. Persons wishing to access the collections should contact the archives in advance to confirm hours of availability. Requests for access may be made to the archivist, Laura Jacobs, in person, by email, or by telephone at (715) 394-8359 or (715) 394-8343.
  2. Patrons will be required to read procedural rules and sign an agreement prior to using the resources.
  3. No materials may be removed from the premises. Loan of original photographs will not be permitted, but copy prints may be prepared upon request. Specific rules apply to reproduction (see below).
  4. Storage area is restricted to staff only. Archives staff will retrieve and refile all research materials requested by users.
  5. Users are responsible for maintaining vertical files in proper condition and original order, with photographs right side up, facing forward, smaller photographs at the front, and contents neatly arranged within the folder. Books within the collection shall also be handled with care, and staff must be consulted before photocopies may be made. Users who are unwilling to meet these requirements will be asked to terminate their research.

III. REPRODUCTIONS -- Copyright and Restrictions on Copying

  1. Patrons who wish copies of images from the Archives collections may arrange duplication at the convenience of the staff. Everyone requesting photographic copies must fill out a Reproduction Agreement Form before any copies are made. Researchers do not have the right to make any additional copies of the image or publish/re-use it in any manner without further permission.
  2. Making a copy does not constitute permission to use that copy for any purpose other than the patron's own research. Many resources are protected by copyright. Although the Archives may physically own a photograph or other material, it may not necessarily own the rights to allow the item to be reproduced. Unless the Archives has been specifically given copyright, the copyright for an image is the property of the person or heirs of the person who created the material. Additionally, a donor may give a photograph but may not own the copyright to that image (as is the case with many photographic donations). Researchers assume full responsibility for conforming to the laws of libel, privacy and copyright that may be involved with the use of materials. This includes, in some cases, procuring written permission from the copyright holder before reproductions will be made. Staff maintain the right to refuse reproduction requests if copyright clearance is not presented. Staff may be able to supply contact information to copyright holders in some cases.
  3. Patrons are not permitted to make copy negatives of photographs from the Collections. Photographs, provided they are not restricted, may be reproduced in print form for personal, business, or publication use. Standard production time will be two weeks, dependent on the scope of the order. Orders for photographic services must be submitted in writing, with checks payable to UW-Superior Archives.
  4. Except for slide transparencies and video shots, patrons normally are not allowed to make their own photographic or digital copies of materials. If, under special circumstances, the user is allowed to make such a copy, the user must return all copies to the archives.
  5. Researchers may videotape images for research purposes provided that the images are handled in accordance with the guidelines above. Users may not tape or otherwise physically attach original materials to any surface to facilitate videotaping. Patrons who do their own videotaping must pay the same fees per image as a print would cost. Videotaped materials may not be used for any purpose other than research without requesting permission to use or publish such as is outlined above.
  6. Researchers who have been given special permission to do their own scanning must pay the same fees per scan as for a print copy. Researchers who do their own scanning do not have permission to use the scanned images for any purpose other than personal research without requesting permission to use or publish as is outlined above.
  7. Other than standard cropping and resizing, images may not be altered.

IV. REPRODUCTION FEES*

Due to recent cost increases, the rates for reproductions have changed. Staff may arrange for copies of black and white or color photographs at the following rates, not including shipping and handling charges or use fees:

Photocopies .25 per page; large orders by special arrangement

Base cost of photographic reprints are listed below. Prices are subject to change at any time. Base cost refers to Black & White reproduction -- Color reprints may be somewhat more expensive.

If no negative exists, a digital scan will be created. Researchers will be charged for scans.

Slide duplicates are no longer available.

Plain paper copies of maps and ship plans (basic rate) is $1.75 per square foot. Color reproduction of maps and plans is not available. Standard reproduction time will be 3 weeks.


V. USE FEES AND SCHOLARLY CREDIT*

Use fees apply to the reproduction in any format (print, film, video or digital), one time use only; no other rights are implied. Requests for publication, reuse, or changes in use must be submitted in writing to the Archives. The following use fees will be assessed in addition to copy costs:

Personal use, study, or research

Periodicals and serials

Books, Videos, etc.

Advertising and Promotion

Exhibition or Display Use

Electronic Media

*In some circumstances, total fees for reproduction and use may be negotiated with the Archivist.


ALL ARCHIVAL RESOURCES FROM THE COLLECTION MUST RECEIVE PROPER SCHOLARLY CREDIT.

The following may be used as examples for appropriate attribution:

'Amaranth.' Ken Thro collection, Lake Superior Marine Museum Archives; Lake Superior Maritime Collections, UW-Superior.

Duluth Entry Lighthouse; Blueprint. U.S. Army Corps of Engineers. Lake Superior Maritime Collections, UW-Superior.