Collection Development - Ordering Procedures

As stated in the Collection Development Policy the Technical Services Librarian has primary responsibility for collection development and acquisitions funds. Selection for the general collection is done by the Technical Services Librarian. The Technical Services Librarian will review and consult with the faculty on selection of books, journals, and audiovisual materials, including electronic books and journals. Selection of materials for reference and government documents is the responsibility of the Reference Librarian. The University Archivist is responsible for the selection of materials for the archival collections, including the Lake Superior Maritime Collection. The Library faculty and reference librarians review and select electronic resources, particularly online databases.
 

The Acquisitions Librarian is responsible for the ordering of materials.

A. To assist with the selection of books, the Acquisitions Librarian orders and makes available the Choice review cards and maintains password access to the Choice Online Reviews.

B. General collection materials and print reference orders must be received on printed order cards or Choice cards.

a. Faculty recommendations must be signed by the faculty member and the department chair, if required.
b. Order cards for the general collection will be reviewed and initialed by the Technical Services Librarian and given to the Acquisitions Librarian for ordering.
c. Order cards for the reference and purchased government documents will be given by the Reference Librarian to the Acquisitions Librarian for ordering.

C. Document depository items may be ordered directly by the Reference Librarian.

D. Archival materials may be ordered directly by the University Archivist.

E. Requests for electronic books, including NetLibrary, and electronic journals will be given to the Acquisitions Librarian to order.

F. Due to the expense, electronic resources require more detailed procedures:

a. As requested, trials for online databases will be established by the Technical Services Librarian. The Technical Services Librarian will contact the Librarian responsible for the Library’s web page to add access to the trial for users. Reference librarians will contact the appropriate faculty for input and feedback. The Technical Services Librarian will work with the Acquisitions Librarian to determine the cost of the database via the appropriate vendor.
b. Upon review and selection of databases by the Reference librarians, the Technical Services Librarian will contact the Acquisition Librarian who will place the order. This step is essential since the Technical Services Librarian needs to monitor the Acquisitions budget. The Technical Services Librarian will also secure the necessary passwords to collect database usage statistics.
c. All renewals will be addressed to the Acquisitions Librarian. When renewals notices are received the Acquisitions Librarian will contact the Technical Services Librarian. The Technical Services Librarian will compile the appropriate statistics. The cost and statistical information will be shared with the Reference Librarians so that a renewal decision can be made. As with new subscriptions/licenses, the Technical Services Librarian will inform the Acquisitions Librarian of the renewal. The Acquisitions Librarian will place the order.